Plant & Equipment Overview
Live data monitoring
Welcome back.
Compliance status
Calibration, brake test & thorough exam across your plant
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In date
Plant inspections — last 7 days
Pre-use inspections submitted per day
Today's Inspections
Not Inspected Today
Not Inspected Yesterday
Plant Calendar
Compliance dates (insurance, calibration, brake test, service, thorough exam) appear automatically. Admins can click a day to add a note or planned maintenance. Red = overdue, amber = due within 2 weeks.
Plant Inspection
Complete every required field, sign, and submit. No login needed.
Attach up to 5 photos if you want — this is optional.
My Recent Plant Inspections — last 7 days
Your submitted checks for the last 7 days (including today) are kept here so you can show them at a roadside inspection — no need to save anything on your phone. Tap View / Print to open a record.
| Date | Time | Plant/Equipment ID | Operator | Result |
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Today's Inspections — Live
| Time | Plant/Equipment ID | Make/Model | Operator | Hours | Result |
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Truck History Folders
Every inspection for a truck is kept in its folder — tap a truck to see its full history.
| Date | Plant/Equipment | Attachment | Description | Action Taken | Remarks | Status |
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Search Equipment Records — last 12 months
Results
| Date | Time | Plant/Equipment ID | Make/Model | Operator | Hours | Attachment | Result | Defects | Report |
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| Date | Time | Plant/Equipment ID | Make/Model | Operator | Hours | Attachment | Result | Defects | Report |
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Company Details
These details appear across the app and on every printed report. Set them once for your company.
Working Days
Choose the days plant inspections are expected. On other days the dashboard shows a rest day and won't flag machines as "not inspected".
QR Inspection Access — no login
Print this permanent QR and put it on the equipment or a notice board. An operator scans it, enters your Site PIN, picks their name, and can submit a Plant inspection without a login. Only people who know the PIN and are on your Operators list can submit — nothing else on the app can be opened or seen from the QR.
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Set a Site PIN to generate the QR.
Add Employee Login
Create a login for a team member yourself — they can sign in straight away with the email and password you set. (You can still use the invite code above instead.)
Give this password to the employee. They can change it any time, and use Forgot your password? on the sign-in screen if they forget it.
Compliance Column Labels
Rename any compliance column to match the terms used in your country or company. These names appear as the headers on the Compliance Monitor.
Walkaround Sheet Header
These are the fields shown at the top of the printed walkaround / inspection sheet. Rename any label, or untick Show to remove a field. The header auto-fits to however many you keep.
Dashboard Photos
Upload photos to show as a moving showcase on your dashboard — like the website. Optional.
Team & Logins
Everyone with their own login to this company. Share the invite code below with your drivers so they can create their own account.
If this code is ever shared too widely, press Regenerate to issue a new one. The old code stops working immediately.
Up to 6 reminder emails in total all receive the same expiry alerts. Press Save to save them.
| Name / Email | Role |
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Operators
Add, rename or remove operators. They appear in the Plant Inspection operator dropdown.
Attachments
Add or remove attachments. Attachments appear in the dropdowns on the Plant Inspection and Compliance pages.
| Attachment | Make / Model |
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Plant & Equipment
Add or remove plant & equipment. Each machine's daily inspections are filed automatically into its history folder under the Logs tab — nothing to do here after a working day.
| Plant Code | Plant & Equipment | Make / Model | Serial No. |
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Checklist Wordings (per equipment type)
Pick an equipment type, then add, rename or remove its checklist items for your company. Leave a type untouched to keep the standard built-in list. Existing saved inspections keep their original wording.
Track each operator's certifications (licence, SafePass, plant tickets, etc.) and store up to 10 documents each. Red = expired, amber = due within 30 days. Expiring items also flag on the Dashboard and appear on the Calendar, and email reminders are sent at 30, 15 and 7 days before expiry. Operators come from your Operators list in Company Setup.
New Repair & Maintenance Report
The mechanic or technician fills this in, signs and submits. An admin or officer can then mark it viewed / checked.
Repair & Maintenance Records
Awaiting review
| Date | Equipment | Code | Technician | Fault / Work | Status |
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✓ Viewed / Checked
| Date | Equipment | Code | Technician | Fault / Work | Status |
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Generate Activation Code
Create a code for a customer, then give it to them to register their company.
Data Backup
Download a full copy of ALL your data (every company, truck, driver, inspection and defect). Save the file somewhere safe. Do this regularly — it's your safety net.
Client Companies
| Company | Plan | Members | Access Until | Days Left | Status | Actions |
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